Please review the following policy and acknowledge your acceptance below. All students must agree to this policy yearly to gain equipment checkout privileges. 

Equipment Checkout and Use Policy 

The Johnny Carson Center for Emerging Media Arts holds an inventory of equipment available for checkout to Emerging Media Arts majors, non-major students enrolled in Emerging Media Arts courses, and students enrolled in Digital Arts Initiative courses. This equipment is provided for approved classwork and projects related to each students’ academic study. Personal-project use is permitted with permission of the Carson Center Administration on a case-by-case basis. The personal use of university-owned equipment by any user for personal financial gain or employment is prohibited per Executive Memorandum No. 16  



  • Students must have a signed Equipment Checkout and Use Contract on file before being allowed to check out any equipment. This contract is required to be signed annually.  

  • Reservations for equipment are required a minimum of 24 hours in advance 

  • Students must reserve equipment and schedule a pick-up time via the WebCheckout portal.  

  • Students must present their NUIDs and pick up their equipment themselves. Equipment may not be picked up by friends or classmates.  

  • Students are responsible for making sure all equipment and accessories are present and in working order at checkout. Broken equipment will be the responsibility of the student picking it up if not pointed out upon pickup. Equipment is inspected upon check-in for damage or missing pieces/accessories 

  • Equipment checkouts are for 3 days (e.g., pick up on Friday, due on Monday, end-of-day).  

  • Renewals will be allowed if there is no wait list for the equipment and it is not on reserve for a class.  

  • The Equipment Checkout room hours are M-F 8:30 a.m. to 4:30 p.m. or as posted and all equipment must be checked in by 5 p.m. on the due date to avoid late fees. Breaks or other times when the university is closed for business will be taken into consideration and return dates will be extended as needed. Please note – students are responsible for making sure they can return the equipment on the return date.  



  • $5 per day will be charged for each overdue item.  

  • Fees will cap at the replacement cost of the item. 

  • Students who owe late fees or charges for repairs or replacements will not be allowed to check out additional equipment until all fees are paid.  

  • Fines resulting from late fees or lost/stolen equipment that equal $100 or more may result in a hold on the student’s account.  

  • Items not returned by 14 days after the return date and if no communication has been made to the Equipment and Technology Associate may be reported to UNL Police as stolen equipment.  



  • Some equipment may be class-specific and may only be available to students enrolled in those courses.  

  • Some equipment may require students to be trained on its use prior to checkout. You will be contacted with available training options should you request these items.   

  • Students are strongly advised against leaving equipment unattended at any time or leaving equipment in vehicles to prevent theft.  

  • Students may be asked to present equipment and/or accessories for inspection at any time. Failure to comply by the stated date may result in a fee billed to the student’s university account. Failure to respond within 14 days of notification may result in the equipment being reported to the UNL Police Department as stolen property and a hold may be placed on the student’s UNL account.  

  • Equipment is expected to be returned in the same condition it is checked out. Please keep the equipment clean and protected.  

  • By signing the Equipment Checkout and Use Contract, students accept full financial responsibility for the equipment and accessories checked out. 

  • Damage, theft, or loss of equipment and/or accessories must be reported immediately to the Carson Center Equipment and Technology Associate for assessment.  

  • Repair costs for damage to equipment or accessories will be billed as actual costs incurred, and the market replacement value will be assessed for any item that is irreparable, lost, or stolen. These costs will be billed to the student’s university account.  

  • Upon check-in of equipment and accessories, students agree to pay for all missing accessories and damage beyond normal wear as determined by Carson Center staff.   

  • Failure to pay fees may lead to a hold on the student’s university account and result in the inability to register for classes or graduate.  

  • Graduating EMA majors must return equipment and accessories prior to the last day of the academic semester in which they are graduating. Failure to do so may result in the equipment being reported to the UNL Police Department as stolen property.  

  • The University of Nebraska—Lincoln maintains full ownership of all equipment and accessories. Under no circumstances may this equipment be loaned to or used by any unauthorized person, business, or institution.  

  • UNL students are expected to use all university computing resources responsibly and are expected to adhere to guidelines and policies set forth by the university, as well as the laws and regulations of the federal, state, and local governments. Please review the UNL Computer Use Policies 

  • Any violation of this policy, or the university’s policies or student code of conduct may result in revocation of equipment checkout and use privileges.  


The terms of this policy are subject to change and are governed by the UNL Bylaws.  


Sean Strough, Equipment and Technology Associate  | 402-472-9245 

Jeff O’Brien, Director of Technology | 402-472-2615  


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